HR Admin Assistant - Healthcare Recruitment

Precedo Healthcare Services has an exciting position available for an ambitious HR Admin Assistant to join our Dronfield office. We are a successful recruitment agency, with a significant presence in healthcare and social care sectors, throughout the UK. We have built our excellent reputation by working closely with the NHS and private healthcare industry - Reporting to the HR Manager you will be responsible for:

• Collating recruitment statistics - updating spreadsheets & trackers
• Processing agency worker files, in line with Company Recruitment Policy as required
• Ensuring all agency worker files submitted by the recruitment divisions are screened, and complince added
• Promoting the DBS Update Service and processing refunds
• Assisting with organising and attending recruitment events and training days

1. Internal Employee Relations

• Maintaining accurate employee records by ensuring that the internal HR database is up to date with new joiners, leavers, changes of personal details, missing documents, job titles etc.
• Creating and maintaining internal staff personnel files
• Dealing with or escalating various HR queries throughout the business as appropriate
• Managing staff relationships, responding to any queries or problems that they have and managing their expectations
• Completing termination paperwork and exit interviews
• Preparing and issuing offer documents, contracts of employment and other employment letters .

1. Compliance Management

• Entering all newly signed off agency workers compliance dates onto Matchmaker
• Retrieving compliance reports from Matchmaker and send out compliance questionnaires to relevant agency workers
• Notifying agency workers of upcoming compliance requirements via letter/email/telephone
• Maintaining an incoming mailbox workload
• Processing incoming compliance items including Risk Assessments, DBS Checks, Right to Work Checks, Mandatory training Checks, Occupational Health Checks, Reviews and Annual Appraisals, End of Assignment forms, payroll documentation and annual checks
• Conducting monthly Professional Qualification Checks
• Issuing practical training confirmations as required
• Processing documentation/certificates following internal & outsourced training courses as applicable
• Verifying external training certificates as necessary
• Maintaining Master Training sheet
• Issuing annual uniforms and ID badges as required- Annual Appraisals
• Processing archived applicants and maintain records of candidates, exit interviews, notices etc.

1. HR Generalist

• Assisting with day to day operations of the HR functions and duties
• Maintaining a well organised filing system for agency worker files, DBS checks, Equal opportunities forms and Occupational Health Forms
• Filing, scanning and maintenance of the document storage system
• Processing incoming reference requests for agency workers
• Supporting the HR manager with various capability investigations, including grievance and disciplinary
• Providing clerical and administrative support to senior management team as required
• Maintaining an advisory and escalation service for incoming mailbox workload (HR@)

1. Other

• Assisting candidates with the purchasing training certificates
• Overseeing company training accounts
• Managing incoming and outgoing HR post
• Carry out other associated duties as may arise, develop or be assigned in line with the generalist remit of the post

This post requires some travel. It is preferred but not essential, that applicants hold a full UK driving licence and have access to their own vehicle, with business insurance

• This position is 37.5 hours per week, Monday-Friday. The office is open from 8.00am - 5pm Mon - Fri, so flexibility with start and finish times will be required, depending on business requirement.