We are looking to recruit a Part-time Receptionist Administrator/Legal Secretary to join our client’s organisation based in Southam. You will be joining a friendly, supportive team and will provide a professional, friendly, helpful, and efficient service to all callers to Reception, either by telephone or in person. You will also provide comprehensive administrative support to a busy Conveyancing department. This opportunity is a P/T permanent job working Mon-Fri, 4 hours per day, 20 hours per week. Our client is flexible with start and finish times. Salary is circa £12,000 - £12,500pa doe plus excellent benefits and free car parking.
Knowledge and Experience:
Previous experience of working in a similar customer facing and administrative role (previous legal experience is desirable but not essential as training will be given)
Knowledge of telephone systems and the ability to use telephone system skilfully
Excellent keyboard skills with a good knowledge of Outlook, Word and Excel
Excellent client care
Sound interpersonal and communication skills
Good organisation and administration skills
High level of accuracy and attention to detail
Ability to remain discreet and always maintain client confidentiality
Key Responsibilities:
Provide reception and administration support
Answer the telephone promptly in a clear and confident manner
Receive all scheduled visitors into Reception and notify member of staff immediately on their arrival
Verifying of Anti Money laundering (AML) documents for Conveyancing correctly before scanning
Typing and secretarial work within the Conveyancing department
Scanning and sorting of post for all departments, if requested to do so
To proficiently use the Firm’s case management system (Training will be given)
Carrying out the file closing process, preparing files for closing and archiving
Take payments from clients as required
Take bookings for meeting rooms
Ensure that post is opened and distributed
Ensure that all deliveries to Reception are notified to appropriate person as soon as possible
To attend Conveyancing and Reception meetings and firm wide meetings
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