An exciting opportunity has arisen for an efficient Office Administrator/Executive Assistant to work closely with the Managing Director of a well-established family office. Working 30 hours per week Monday to Friday 9am - 3pm or 10am - 4pm.
This role involves a blend of administrative work and property management, ensuring the smooth operation of the Managing Director’s business and personal affairs.
Day to Day of the role:
Manage secretarial and administrative tasks to optimise the Managing Director’s time.
Act as a key point of contact between the Managing Director, Creative Director, Project Manager, and clients/tenants.
Screen and direct incoming telephone calls.
Filter incoming emails, responding to correspondence and queries on behalf of the Managing Director.
Manage the diary, booking and confirming meetings and appointments.
Arrange travel as required.
Liaise with managing agents for tenant enquiries and maintenance reports.
Coordinate with contractors for repairs and routine maintenance.
Manage tenancy agreements, renewals, and tenant deposits.
Ensure portfolio compliance with UK legislation through inspections.
Arrange check-in and check-out inventories as required.
Maintain communication with tenants throughout the tenancy.
Required Skills & Qualifications:
Experience in a similar role.
Proficiency in Microsoft Office, particularly Word and Outlook. Knowledge of Xero is a bonus (training provided).
Understanding of office filing systems, both electronic and paper-based.
Proven ability to prioritise workload with multiple projects.
Ability to work proactively, independently, and without direct supervision.
Strong team player and natural problem solver.
Strong work ethic with a need for discretion.
Flexibility in work approach.
Must have access to a vehicle and hold a UK driving license.
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