Finance & Contracts Administrator

• Salary: £13 - 14 per hour
• Location: Tunbridge Wells
• Job Type: Permanent and Part-time (24 - 25 hours per week)
• Working Arrangements:  Office based

I am looking for a dedicated Finance & Contracts Administrator to provide essential support to a Finance & Contracts Managers. This role is perfect for someone with a keen eye for detail and a strong background in finance administration. If you excel in a dynamic environment and are looking to contribute to a thriving team, I encourage you to apply.

• Assist the Finance & Contracts Manager with monthly invoicing processes, including verification of timesheets and purchase orders, and raising invoices.
• Liaise with contractors regarding invoicing instructions, payment schedules and queries.
• Handle manual and repetitive transactional invoicing.
• Record financial data such as new deals, permanent placements, and contract extensions.
• Support the Finance & Contracts Manager with compliance checks and reference requests for candidates.
• Draft and log contracts and send them to contractors and clients using AdobeSign.
• Monitor the status of contracts, chase for signatures, and file documents electronically.
• Regularly check and update the Runners list with new entries and removals as needed.
• Chase clients for Purchase Orders and log them for invoicing purposes.

• 4 days per week (24 hours per week), 6 hours per day from 9.30am to 4.00pm (with a half-hour for lunch), or 5 days per week (25 hours per week), 5 hours per day from 9.30am to 2.30pm (with a half-hour lunch) is also feasible.
• Other part time hours over 4 or 5 days can be discussed.

• Competitive hourly rate of £13-14 per hour.
• Holiday entitlement of 20 days + bank holidays pro rata.  Rising by 1 day a year to 25.
• Generous company pension contribution of 5%.
• Healthcare coverage through WPA.
• Annual bonus based on company performance.

• Familiarity with foreign exchange and different currency invoicing.
• Intermediate Excel skills.
• High level of accuracy and outstanding attention to detail.
• Excellent communication, multi-tasking, and organisational skills.
• Experience in finance administration is essential.
• Familiarity with foreign exchange and different currency invoicing.
• Experience using accounting software, particularly Sage 50, is beneficial.
• Experience of AdobeSign is highly desirable.

To apply for the Finance & Contracts Administrator position, please submit your CV.