We are recruiting an Administrative and Operations Secretary to join us at Larbey Evans, a leading Legal Recruitment Consultancy, taking responsibility for administrative processes to ensure the continued efficiency of the agency on a part-time basis,.

• Two to three days per week, flexible working pattern
• Fully remote working (with option to go into the office if desired)
• Opportunity to join a tight knit team at a market-leading Legal Recruitment Consultancy
• Competitive salary and benefits

We are looking for an autonomous, technically proficient Administrative and Operations Secretary to take ownership of critical administrative tasks relating to tracking, compliance, job advert optimisation and to assist with driving a number of key projects forwards. Advanced Excel skills, excellent organisational skills and initiative are essential for this role. Experience of the legal industry and working with a CRM/ATS will be highly advantageous.

Key Responsibilities of the Administrative and Operations Secretary:

The responsibilities of the role are varied and will include, but are not limited to:

Administration:

• Maintaining key spreadsheets and matrixes
• Responsible for ensuring accurate tracking of recruitment processes
• Posting job adverts, monitoring performance, refreshing to optimise response
• Coordination and chairing of weekly jobs meetings, taking notes and circulating these
• Drafting and reviewing company documents, policies and contracts, adhering to house style
• Other administration tasks as requested, for example responding to reference requests

Operations:

• Renewal of contracts with job boards, ensuring we have the best package to meet our needs
• Liaising with vendors to ensure optimisation of their product, relaying important messages to the team and training were required
• Identifying processes that can be improved and designing and implementing solutions
• Project management, ensuring that momentum is maintained and deadlines achieved
• Keeping abreast of key industry changes and making changes to policies and matrixes as required

Projects:

• Implementation of a new CRM system, working closely with external developers to build and test the system and rolling out to the wider team
• Project management of website update
• Annual projects such as salary survey data collection and collation and Christmas cards

Marketing & Events:

• Responsible for creating regular content to be posted on LinkedIn, our website and Instagram
• In collaboration with the Directors, play a role in the planning, coordination and execution of client events including seminars and annual party
• Coordinating the logistics of team events, making reservations and booking transportation where required

Key Skills & Experience:

• Advanced user of MS Office Suite, with strong Excel knowledge
• Knowledge of LinkedIn Recruiter desired, particularly in regard to running reports and understanding job slot optimisation
• Prior project management experience, including liaising with external providers
• Experience of using an ATS/CRM and multiposter
• Excellent research skills and initiative in finding solutions to problems