Secretarial Administration Assistant - PART-TIMELocation: Brentwood
Salary: £19,799
Job Type: Permanent, Part-Time, 25 hours a week
Your new company:A well-established professional services firm with a reputation for delivering high-quality client support and technical expertise. Due to continued growth, they are seeking a proactive and detail-oriented Secretarial Administration Assistant to join their Brentwood office.
Your new role:You will play a key role in supporting partners and senior colleagues in the smooth running of client accounts. This is a varied role where no two days are the same, and you'll be trusted to take ownership of essential administrative and financial processes.
Your responsibilities will include:

• Setting up new jobs and potential new jobs, ensuring accurate records and correspondence are maintained.
• Preparing and issuing job confirmation letters, purchase orders, and supplementary instruction forms.
• Drafting invoices in line with fee agreements, issuing approved invoices, and preparing supporting documentation for the Accounts Department.
• Updating job lists, preparing WIP reports, and providing monthly invoice reports.
• Attending planning meetings, taking notes, and circulating updates to the wider team.
• Monitoring job status, including fee quotes, purchase orders, and system updates.
• Providing administrative support such as answering calls, typing from dictation, and assisting Partners with client instructions.

We're looking for someone who is:

• Highly organised with excellent attention to detail.
• Confident in managing multiple tasks and deadlines.
• A strong communicator, able to liaise effectively with colleagues, clients, and external stakeholders.
• Proficient in Microsoft Office and comfortable learning new systems.
• A team player with a proactive approach to problem-solving.

What you'll get in return:

• The opportunity to join a respected and supportive firm with a collaborative culture.
• Exposure to a wide range of client work and the chance to develop your skills in administration and finance.
• Competitive salary and benefits package.
• Ongoing training and career development opportunities.

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or contact us today for a confidential discussion about your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk