Part-Time Office Administrator
AJ Chambers is delighted to collaborate with a prominent Top 60 Firm of Chartered Accountants and Advisors, presenting an exciting opportunity for an Office Administrator to join their team in Huntingdon.
This part-time role (20 hours per week) is fully office-based, with core hours from 1000 to 1400, Monday to Friday.
Key Responsibilities:
As the Office Administrator, you will play a crucial role in establishing and maintaining efficient administrative procedures, supporting staff in delivering service lines and allowing them more time for chargeable client work. The responsibilities include:
- Managing reception duties, handling post, calls, scanning, and providing refreshments for client meetings.
- Facilities management, including health & safety oversight, and coordination with maintenance and cleaning contractors.
- Supervising general office supplies, reordering items as necessary.
- Handling work planner and deadline spreadsheet amendments and monitoring.
- Performing system updates on the client contacts database, preparing client create forms, and ensuring electronic verification.
- Preparation of engagement letters, completing ongoing Anti-Money Laundering review paperwork, and handling various letters and reviews.
- Dealing with client satisfaction reviews, Companies House filings, and conducting Land Registry searches.
- Providing company secretarial support, binding hard copy documents, preparing tender documents in PowerPoint, organising group events, and mailshots.
Qualifications and Skills:
- Strong background in administration, with professional services experience being advantageous but not mandatory.
- Exceptional time management and organisational skills.
- Ability to work independently and proactively, capable of multitasking and taking the initiative.
- Complete discretion and confidentiality regarding work.
- Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- Awareness of GDPR and its application in the workplace.
- Must possess a full UK driving license and access to own transport for occasional visits to other Ensors locations.
Benefits:
- Modern office environment with free on-site parking.
- Generous annual leave allowance, with a salary sacrifice scheme available for additional holiday and/or pension contributions.
- People’s Pension with 4% employer and 5% employee contributions.
- Private medical insurance, including immediate family members if applicable.
- Health Cash Plan, enabling reimbursement for routine medical treatments.
- Employee Assistance Programme.
- Extensive in-house training programme for all staff.
To be considered for this role, please apply directly or contact Danielle Daymond at AJ Chambers.
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