Precedo Healthcare Services has an exciting position available for an ambitious HR Admin Assistant to join our Dronfield office. We are a successful recruitment agency, with a significant presence in healthcare and social care sectors, throughout the UK. We have built our excellent reputation by working closely with the NHS and private healthcare industry - Reporting to the HR Manager you will be responsible for:
Processing agency worker files, in line with Company Recruitment Policy as required
Ensuring all agency worker files submitted by the recruitment divisions are screened, and complince added
Promoting the DBS Update Service and processing refunds
Assisting with organising and attending recruitment events and training days
Internal Employee Relations
Maintaining accurate employee records by ensuring that the internal HR database is up to date with new joiners, leavers, changes of personal details, missing documents, job titles etc.
Creating and maintaining internal staff personnel files
Dealing with or escalating various HR queries throughout the business as appropriate
Managing staff relationships, responding to any queries or problems that they have and managing their expectations
Completing termination paperwork and exit interviews
Preparing and issuing offer documents, contracts of employment and other employment letters .
Compliance Management
Entering all newly signed off agency workers compliance dates onto Matchmaker
Retrieving compliance reports from Matchmaker and send out compliance questionnaires to relevant agency workers
Notifying agency workers of upcoming compliance requirements via letter/email/telephone
Maintaining an incoming mailbox workload
Processing incoming compliance items including Risk Assessments, DBS Checks, Right to Work Checks, Mandatory training Checks, Occupational Health Checks, Reviews and Annual Appraisals, End of Assignment forms, payroll documentation and annual checks
Conducting monthly Professional Qualification Checks
Issuing practical training confirmations as required
Processing documentation/certificates following internal & outsourced training courses as applicable
Verifying external training certificates as necessary
Maintaining Master Training sheet
Issuing annual uniforms and ID badges as required- Annual Appraisals
Processing archived applicants and maintain records of candidates, exit interviews, notices etc.
HR Generalist
Assisting with day to day operations of the HR functions and duties
Maintaining a well organised filing system for agency worker files, DBS checks, Equal opportunities forms and Occupational Health Forms
Filing, scanning and maintenance of the document storage system
Processing incoming reference requests for agency workers
Supporting the HR manager with various capability investigations, including grievance and disciplinary
Providing clerical and administrative support to senior management team as required
Maintaining an advisory and escalation service for incoming mailbox workload (HR@)
Other
Assisting candidates with the purchasing training certificates
Overseeing company training accounts
Managing incoming and outgoing HR post
Carry out other associated duties as may arise, develop or be assigned in line with the generalist remit of the post
This post requires some travel. It is preferred but not essential, that applicants hold a full UK driving licence and have access to their own vehicle, with business insurance
This position is 37.5 hours per week, Monday-Friday. The office is open from 8.00am - 5pm Mon - Fri, so flexibility with start and finish times will be required, depending on business requirement.
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