Finance and Contracts Administrator

A great opportunity has arisen for a Finance Administrator to work for my client who have a team of circa 20 employees. The role is part time 24 hours a week, covering 4 or 5 days.

Job Description

The role of the administrator is to provide cover and support to the Contracts & Finance Managers on a part time 24 hours a week basis, spread over 4 or 5 days

Finance

Assist the Finance Manager with monthly invoicing (inbound and outbound) including checking timesheets/ Purchase Orders and raising invoices. Invoicing is a large part of the role, therefore experience with invoicing is a pre requisite.

Liaison with contractors with regard to:

• Invoicing instructions
• Payment schedules, queries, etc.
• Exposure to foreign exchange/different currency invoicing
• Invoicing manual and repetitive transactional invoicing process

Contracts:

• Assisting the Finance Manager with recording financial data such as new deals, perm placements, extensions.
• Assisting the Contracts Manager with:
• Compliance checks and reference requests on candidates.
• Drafting contracts and logging
• Sending contracts to contractors and clients via AdobeSign.
• Logging status of contracts and chasing for signatures.
• Filing contracts and other documents electronically.
• Check Runners list on regular basis and update with new runners and take off those finished.
• Chasing clients for Purchase Orders and logging for use when invoicing.

Ideal Candidate:

• Invoicing Experience
• Sage 50 and Excel
• Experience in finance administration
• Excellent Excel and Word skills essential
• Experience using accounting software beneficial
• First class attention to detail and communication skills
• Excellent at multi tasking as several spreadsheets open at any given time.

This role is Part-time - office based

4 days per week (approx. 24 hours per week)/6 hours per day 9.30-4pm (half an hour for lunch), or 5 hours per day over 5 days also feasible (9.30-2.30pm).

Negotiable hourly rate, circa £14.00 per hour.

Holiday 20-25 days a year pro rata

Pension company pension contribution

Healthcare Private

Annual bonus Based on company performance