Job Description

Job title: Finance Assistant

Responsible to: Finance Lead

Summary: As the Finance Assistant you will assist the Finance Lead and work with the wider finance team in the running, managing, processing and troubleshooting of accounts, payrolls, transactions and other finance-related tasks and queries.

Main Duties:

Accounting

• To bank and process all receipts, whether standing orders, cheques or cash or any other means

• To process standing orders, direct debits and gift aid

• Providing assistance in preparation of claims to the Inland Revenue including gift aid

• To assist with the maintenance and editing of databases and donor information

• Maintain payable ledger by verifying and posting account transactions

• Pay suppliers – monitoring of services/goods to ensure they have been supplied to the required standards and all internal controls have been complied with. Liaison with vendor and staff to achieve timely resolution

• Follow up on all invoices for payments within a timely manner and within the date issued on the invoice

• Process and prepare financial and business forms for checking account balances, facilitating purchases etc

• Perform routine calculations to produce analyses and reports as requested by the Finance Lead

• Assist in overseeing and managing individual accounts

• Review and audit financial statements and reports, ensuring all calculations and date entries are correct

• Reconcile any discrepancies

• Suggest and communicate changes or improvements to increase accuracy, efficiency, and cost reductions to the Finance Lead

• Accruals and prepayments on a monthly basis

• Assisting the Finance Lead with all bank accounts reconciliations

• VAT control/return and making required payments

• Supply bank balances to the Finance Lead on a weekly basis, on an agreed reoccurring day of the week with the Finance Lead

Payroll

• Collating and distribution of staff payroll information to external payroll provider

• Processing required account entries into ledger

• Verifying controls

• Pension payments and account management

Other

• Undertake training and professional development as and when required

• Disbursement of petty cash

• Assist the Finance Lead in creating financial reports on a regular basis

• Be prepared to assist local centers with financial queries and/or financial training

• Maintain fixed asset register, processing accounting entries as required

Temp - Perm

£22,420  - (pro-rated salary for 3 days per week is £13,452 per annum)