Finance Controller & HR Administrator (part time)
Thames Valley / WFH flexibility
C£40k (pro rata) plus benefits
Our client is a highly dynamic, award winning Sustainability and Energy business. They are having a real impact in the commercial property environment, helping customers reduce energy usage, save money and radically reduce their environmental impact.
The Leadership & Management Team are respectful of each others' experience and contributions and are now looking for a highly capable FC & HR Administrator to assist the Team by leading the function, reporting into the CEO.
This is a great opportunity for a self-starter, who wants to be part of a dynamic, growing team in a really important business sector. You will have the ability to work flexibly / WFH, whilst contributing extensively to the company objectives and growth plans.
To apply, please submit your CV and I will be in touch should your credentials fit my client's requirements.
JOB DESCRIPTION:
Finance
Control of all financial processes of the company including:
Accounts Payable
Processing and coding supplier invoices
Checking approvals
Payment Processing
Creating Purchase Orders when required for sending to suppliers
Track IT subscription invoices
Accounts Receivable
Creating of customer invoices
Managing debtors
Tracking and creating annual subscription invoices
Bank Account Reconciliation
Managing relationship with our accountants
Payroll
Submitting New Starter forms
Submitting instructions monthly to raise the payroll and to then check and approve via the portal
Making salary payments
Ensuring payment to HMRC monthly
Managing year end processes
Expenses processing
Processing expenses submitted by staff
Approving or questioning where necessary
Arranging payment
Monthly reporting
Control of all month end processes
Accruals
Prepayments
Deferred Income
Stock adjustments
Variance check
Close the month and download Balance Sheet/P&L/Cashflow
Create the monthly reports for CEO to present to the board
VAT returns
Check VAT returns in Xero
Download and enter any PVA (postponed VAT accounting) statements to the VAT return
Submit the VAT return quarterly in Xero
Statutory Filings
VAT
EMI reporting
Confirmation Statements
Other statutory filings
Cashflow
Update the weekly cashflow to enable management of funds
Annual Accounts
Provide details to our accountants to enable them to produce our annual accounts
Co-ordinate the reporting for claiming of R&D tax credits
HR
Assist in the administration of the HR function, with advice/assistance from our advisors
Staff Records
Policies, Staff Handbook
New Starters - offer letters/contracts (when required) and ensuring all requirements are met for a new joiner
Leavers - assistance with offboarding
Annual leave tracking
Sick leave tracking and admin
Manage offering salary sacrifice pensions to staff
Manage administration of a company car
Miscellaneous
Work with the CEO, Board and management team to provide administrative support where needed.
Administration work involved in the fundraises where necessary, including filings
Manage the Order to Cash Sheet across the different disciplines
Manage the stock requirements in conjunction with Customer Success
Attend Management Meetings to be able to assist in a wider role
Requirements
Qualified/QBI Finance Manager or similar
Comfortable to work without supervision
Ideally SME type background, where you are used to dealing with the entire finance process
Use of Xero, or similar cloud accounting platform
Willing to be flexible, and a true team player within the company
Discreet Recruitment | £35,000 - £40,000 per annum, pro-rata | Oxfordshire |