Our Client in Northampton is looking for an Office Manager and HR Administrator to join their team.

Monday to Friday

9am - 2:30pm

£29k - £30k pro-rata (£21,264 per year)

Office Manager Responsibilities:

-Assistance and administration work for the Managing Director as required.

-Developing and managing administrative systems.

-Liaison with insurance brokers and Head Office regarding insurances, maintain all files, including insurance claims and point of contact for reporting accidents.

-Managing the condition of the office and arrange cleaning, repairs/replacements, and records.

-Stationery, printing, office, and kitchen supplies - ordering and maintaining appropriate levels of stock.

-Upkeep of hardware including desks, computers, telephone systems etc and maintenance of IT asset records

-Arranging regular maintenance of safety equipment in the offices e.g. fire extinguishers, fire alarm and be aware of disarming procedure for fire alarm.

-Overseeing office security systems including providing assistance to Logistics Manager with fire evacuation procedures.

-Liaison with IT support in The Netherlands for security cameras and door/gate entry software

-Monitoring company owned cars artics, moffet and forklift, road tax, MOTs, monitoring mileage and driver licenses.

-Monitoring and review of company mobile phones to capture irregularities and contract maintenance through CAN and 02

-Holiday / absence cover for Receptionist.

-Petty Cash reconciliation for £ and Euros.

-Premises maintenance to include - HVAC, Lift, Gardeners, Cleaners, printers, and plotters.

-Annual holiday request admin for additional holiday - once a year only

-Answering of main landline switchboard when required

-Answer front door and greet visitors in reception as and when required.

-Prepare meeting rooms for meetings with clients and contractors.

-Point of contact for hospitality

-Admin support to SHEQ manager

-Other duties which may be included from time to time.

HR Admin Responsibilities:

-Accurate records for sickness days and liaison with Head Office. Providing sickness forms to HR Kessel / payroll Kessel for office staff, warehouse, and site crew.

-Maintaining and issuing paperwork for new employees, personnel records and contracts of employment, renewal contracts etc. Updating HR Kessel with accurate records and changes.

-Recruitment advertising, organising interviews (for office new recruitment), response to applicants, updating HR files for all new positions within the business.

-First point of contact for distribution of traffic and speeding fines for motor vehicles and distribution of information to accounts in Kessel.

-First point of contact for company grievance policy.

-Completion of CUR (Change User Request) form for all new employees and all employees changing positions within the business and liaison with HR Kessel and Accounts Kessel

-Issue of company handbook / maintenance of company handbook.

Apply with an updated CV