Role Overview

Due to team expansion, we have an exciting opportunity for an experienced administrator to provide efficient and organised support to the Rural Professional team in all aspects of their work. This role is permanent, on a full or part-time basis of 22.5 hours per week. The team provides professional services in the rural and residential sectors across the North of England including Cumbria, Lancashire, Northumberland and Yorkshire; property valuations are provided alongside professional and estate management services. The role is challenging and in a friendly, small, busy team with high professional standards to maintain.

The role has various elements; to ensure the smooth running of the team, maintaining electronic files and in-house databases, running departmental reports, monthly invoicing and diary management. You will also perform duties in relation to the valuation process including due diligence such as environmental, planning, legal and comparable searches and compilation of information. Proof reading documents and compiling reports and appendices into PDF form. In addition, you will also be assisting the team managers with ad-hoc rural estate management tasks.

This is an interesting and varied role, especially for someone with an interest in property and looking to throw themselves into the opportunities it could bring. For the right candidate, in time, this role has career progression opportunities including Savills training programmes and RICS qualification.

Key Responsibilities

• Maintaining our in-house valuation database; creating fee quotes, inputting valuation data and system management.
• Assisting with report writing, valuation instruction letters and general correspondence.
• Assisting with the valuation process and due diligence work including planning, legal, environmental and comparable property searches.
• Monthly invoicing including job time and expenses recovery.
• Running departmental financial reports and reviewing debtors, aged time and disbursements.
• General administration, merging PDFs and appendices for reports, scanning and binding.
• Arranging meetings and inspections for the wider team.
• Creating and maintaining electronic files and Mail Manager data links.
• Instruction and contact creation within Dynamics CRM.
  
  This is not an exhaustive list and in addition to the administrative tasks described above, the job holder will receive training to aid the professional team across all aspect of the professional work carried out. 

Key Skills

• Strong interpersonal, organisational and communications skills.
• Focussed with experience of working to deadlines and prioritising tasks.
• Numerate and literate with a high attention to detail.
• Able to assimilate information quickly and identify errors.
• Excellent data administration skills using MS Office package especially Excel & Word
• Internet savvy coupled with the ability to learn new systems and processes.
• Able to work well within a small team which sits within a larger department.
• A self-starter and self-motivated person who is competent to work on their own and as part of a team and contribute to the overall goals of the department. 

Team Overview

The team currently consists of two Associate Directors, two Associates and two surveyors all of whom are RICS Registered Valuers and based in Carlisle, Newcastle and York. The teams main workload is preparing valuation reports for institutional clients, banks, solicitors and private clients, together with other professional work including estate management and landlord and tenant consultancy. The surveyors are based in their various office and often out of the office carrying out site inspections and client meetings. This role will be office based in York.

Find out more about Savills offer

Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.

Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.