Financial Administrator

London

Perfect Cartel is a global event production, brand experience and creative studio specialising in fashion, beauty, fine jewellery, luxury and entertainment.

With headquarters in London and New York, we are experts in event design and production, experiential concepts, VIP services and high-profile client relations.

Our clients include Cartier, Charlotte Tilbury, Fenty Beauty, GRAFF, Tiffany, WhatsApp and Axel Arigato.

Our Culture: We are an enthusiastic team that champions collaboration internally and with our clients. We believe that being passionate about what we do and ensuring our workspace is a positive environment, is essential in allowing us to deliver joy for our clients and their consumers. We take pride in our work and are always excited to share our creativity.

Overview of role As Financial Administrator, you'll play a crucial role in maintaining the financial health of the business. Reporting into the Founder & Managing Director, and Finance Director, you will support the wider team with payment processing & reconciliation and ensuring cash flow is in line with company policies.

Key Responsibilities:

• Processing high volumes of invoices credit notes & daily/monthly.
• Recording of daily transactions and bank reconciliations.
• Reconciliation of entries into the accounting system & setting up suppliers (Xero).
• Handling all accounts payable and receivable via Xero/ Pleo/ Revolut.
• Maintaining and reporting aged payables and receivables.
• Manage our Pleo & Revolut payment systems, including processing payments, onboarding & offboarding staff with expense cards and managing spend limits.
• Manage multi-currency bank transfers, payments & reconciliation.
• Work with US based bookkeeper/accountant to process intercompany transfers and loan payments.
• Support Senior team with financial reporting and project spend reconciliation.
• Management of company cashflow.
• Manage Accounts mailbox & action internal & external enquiries.
• Support wider team with ad-hoc queries and ensure financial control & security processes are adhered to at all times.
• Utilising Microsoft Excel for financial analysis.

Who We Are Looking For:

• An experienced Finance or Accounts Administrator with 5+ year’s experience, ideally with an understanding of a creative agency or working within a service-based business.
• Able to travel to Central London and work from our Brick Lane office 2-3 x days per week on Mondays + Wednesdays (flexible).
• Working across global markets, a good understanding of UK taxation & financial compliance.
• Knowledge of US and European taxation would also be desirable.
• Finance / Accounting degree and/or Accounting qualifications desired
• Strong financial acumen and precision with budgets and numbers.
• Strong computer skills; experience in accounting software (Xero essential) and Microsoft Office Suite.
• Excellent knowledge of finance, accounting, budgeting, cost accounting and cost control principles.
• Strong written and verbal communication skills
• Analytical ability to develop and implement improvements or recommendations.
• Able to make sound decisions, working with caution to communicate delicate issues with tact.
• High level of self-motivation, discretion, diligence, and attention to detail.

Benefits:

• Salary £24-25,000 pa (£40,000) pro-rata
• Part Time - Flexible
• Hybrid - Working from London office Mondays & Wednesdays +1 day from WFH (flexible)
• 9.30am -5.30pm working hours (flexible)
• NEST Pension
• Company Macbook
• 25 days holiday, exclusive of Bank Holidays (pro-rata)