Senior Administrator, Kingston Upon Thames, Permanent, Part Time

Location: Onsite Kingston, with flexible work-from-home options available

Hours: 20 hours per week with potential to increase. The position requires daily engagement, ideally spread over 4 hours a day, each weekday. This can be adjusted and adapted to meet the requirements of the right candidate.

Start Date: Ideally May/June.

Job Description:

Sustainable Infrastructure’s engineering consultancy client is looking for a senior administrator. With a notable shift in our operational dynamics, we seek an experienced and proactive professional to undertake a blend of financial, administrative, and operational responsibilities.

Key Responsibilities: In charge of overseeing the clients overall administrative functions including:

• Work daily with the founder to assist in overall business operations and managing schedules and resources.
• Developing and implementing office policies and procedures
• Identify and implementing operational improvements and efficiency gains
• Enhancing and maintaining clients digital file management system
• Conduct financial bookkeeping and manage payments using QuickBooks, ensuring a smooth operational flow.
• Oversee HR functions, including staff holiday management, leave and sickness tracking, and handbook updates.
• Support operational excellence, enhancing internal systems, processes, and day-to-day business activities.
• Assist in managing executive schedules, proofreading documents, and formatting them before dissemination.
• Creating presentations and spreadsheets
• Sourcing materials, suppliers, and other contractors while
• Monitoring active projects and developing measurable key performance indicators
• Conducting research on the financial requirements of any company projects
• Ensuring the work environment is acting in accordance with the internal regulations of the company and external legislative requirements
• Maintaining client / supplier database
• Maintaining a positive and productive working relationship with the organisation's clients
• Making travel arrangements for senior managers

Requirements:

• A bachelor's degree in business administration or similar field is preferable.
• A minimum of 5 years of experience in operations and/or finance, with a proven track record of working alongside senior business figures.
• Competent in digital software and systems, such as QuickBooks, Microsoft Office, and Google Workspace (Docs, Sheets, Slides, forms) as well as task management systems, time logging etc.
• A highly organized individual who can manage multiple tasks efficiently and adapt to the dynamic needs of the business.
• A proactive attitude, with formal training being advantageous but not essential.
• Excellent communication skills and the ability to work collaboratively within a team.

We Offer:

Flexible working hours with the possibility of working from home.

A unique opportunity for professional growth within a company committed to innovation and ethical business practices.

Specialist on-site training aligned with our commitment to continuous improvement and excellence.