Role profile: Office Administrator

Permanent: Part time (20-22 hours, 5 days a week)

Location: 8th floor, Lyndon House, Edgbaston

Salary: Negotiable

Company benefits:

• 26 days annual leave (pro rata)
• Free car parking
• Individual training/CPD budget
• Payment of healthcare benefits programme

About the company:

Baynham Meikle is a well-established civil and structural engineering firm situated in Edgbaston, Birmingham. The Company has invested significantly in new systems and operations in recent years to ensure that the business outwardly reflects its modern work practices and future. Furthermore, the Company is currently moving to its new premises at Lyndon House - where the role will be based - which will provide an open-plan work environment for employees, of which there are 25.

Overview of Role:

Baynham Meikle is seeking an office administrator to provide essential support for the smooth day-to-day operations of the business. The ideal candidate will have the ability to work independently and as part of a team, taking on a wide range of tasks in support of the senior office administrator, the Company’s directors and as required by all staff. The candidate will play an important role in harnessing collaboration and open communication between colleagues and should thrive in being a 'people person.’

Main overview of tasks:

• Provide assistance to the senior office administrator.
• Manage inbound calls and handle them promptly and professionally.
• Organise and maintain files and archives efficiently.
• Perform accurate and efficient data entry tasks.
• Greet and register office visitors in a friendly and welcoming manner.
• Prepare letters, reports, and various documents as needed.
• Manage incoming and outgoing mail correspondence.
• Ensure an ample supply of kitchen and office supplies.
• Support in planning and coordinating social events for clients and the company.
• Conduct research to enhance the events calendar by identifying important dates for networking opportunities and showcasing charitable initiatives.
• Manage company car files ensuring MOT’s and services are up to date for all vehicles
• Other duties as outlined by the senior office administrator and directors in accordance with the scope of this role.

The right candidate also has the opportunity to contribute to social media and marketing.

Skills required:

• Preferred qualifications include prior experience in an office assistant/administrator role.
• Display enthusiasm and take proactive initiatives.
• Have great interpersonal skills
• Possess strong organizational skills, with the ability to multitask and work independently.
• Exhibit effective communication skills.
• Proficient in using Office365 suite, including Word, Excel, and PowerPoint.
• Beneficial to have experience in Canva and Social Media (LinkedIn).