AIMS OF POSITION:

Ø To ensure the smooth and efficient operation of the departments day-to-day activities and to provide support to the finance function.

SPECIFIC RESPONSIBILITIES:

OFFICE RELATED TASKS

• Welcoming visitors to the building, organising security clearance and showing them to meetings
• General administration duties to support the running of the office
• Ordering of stationery, office supplies and lunches as and when required
• Opening, sorting and distributing mail
• Maintaining office equipment like copiers and franking machines for smooth office functionality
• Managing any DocuSign signatories
• Archiving

FINANCE RELATED TASKS

• PO management e.g. chasing POs to be approved/goods receipted.
• Procurement admin - e.g. supplier set up, change of addresses/bank details etc.
• Sales ledger and purchase ledger duties when required
• Banking allocations
• Manage customer invoicing portals
• Chasing customer debt
• Liaising with employees for credit cards

o Assisting other members of the finance team with ad hoc tasks

SKILLS AND ABILITIES:

o Self-starter with a drive to improve processes

o Team player

o Enthusiastic and committed with a desire to get things done

o Good communication skills and ability to deal with people at all levels

o Excellent organisational skills

o Attention to detail

QUALIFICATIONS AND EXPERIENCE:

DESIRABLE:

o Experience in both office administration and finance

• Knowledge of finance systems and excellent knowledge of Excel and Microsoft Office

CHARACTER AND PERSONAL QUALITIES:

o Flexible

o Self-starter with can do attitude

o Enthusiastic

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: gb/en/privacy-notice.