Business Administrator

We’re looking for a proactive, organised Business Administrator to look after the day to day running of our client’s office.

Working in a small team, you will assist with payroll and accounts, handle HR issues and oversee administration.

• Based in Leatherhead
• £30,000 - £35,000 salary (DOE)
• 7.5 hours daily, Monday - Friday (can be worked over 4 or 5 days)
• Hybrid working
• 27 days holiday + bank holidays
• Generous pension
• Death in service

Job Description:

• Monitoring income and expenditure and questioning any changes in supplier or costings.
• Reviewing and researching supplier costs to ensure maximum value for money.
• Processing and paying invoices, paying expenses.
• Responsibility for efficient and effective day-to-day banking processes.
• Paying employee salaries whilst ensuring all changes are shared with the accountant.
• Overseeing and paying travel and other staff expense claims processed on a quarterly basis.
• Managing and balancing petty cash on a regular monthly basis.
• Maintain confidential filing, including files for individual employees and clients.
• Maintain confidential correspondence in relation to individual employees.
• Ensure Employee Contracts and the Staff Handbook remain relevant.
• Liaising as appropriate with current HR support and Chief Executive.
• Maintain annual leave and sickness records for staff.
• Place job vacancy adverts and organise interview timetables.
• Arranging and attending bi-monthly board meetings and the production of minutes.
• General maintenance of conditioning systems, fire alarm system etc for the office.
• Maintaining levels of and purchasing additional office supplies inc. furniture, water filters.

Person Specification:

• Experience of managing HR and finance matters for a small business
• Experience of arranging and attending meetings
• Good working knowledge of Microsoft Office 365 especially Teams, also, ideally, SAGE
• Ability to plan and manage workload
• Ability to deal effectively with changing requirements and pressures
• Good communication skills
• Ability to work as part of a team
• Own vehicle and full UK Driving Licence

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.