HR Assistant 

Part-Time - Fully Flexible 

£28k to £30k p/annum (Pro Rata) 

Permanent 

Swindon, Wiltshire 

Main Responsibilities

To provide advice and guidance to the business on the full range of HR activities, seeking support from external HR consultant where required.

HR Advisor

• Work closely with management, providing them with accurate guidance, coaching and support on the full range of HR activities, to ensure a consistent and compliant approach to people management.
• Provide HR advice to staff on HR matters, taking a proactive approach to resolve any issues which may arise.
• Keep up to date with legal developments and communicate these to the business.
• Develop, implement and maintain HR policies and procedures (including the Employee Handbook) to ensure HR compliance across the organisation.
• Ensure that managers and staff are aware of the organisations HR policies and procedures, and are able to operate them effectively, providing coaching where necessary.
• Manage the recruitment process for the business, liaising with recruitment agencies, and creating job descriptions, job adverts and interviews.
• Manage the onboarding process for the business, producing and issuing employment contracts, HR policies, reference checks and induction training.
• Conduct workplace investigations (disciplinary, grievance, absence management) providing management with all relevant outcome documentation.
• Seek and provide advice and guidance on employee relations cases, ensuring that these are well managed and meet the requirements of the organisations policies, best practice and employment legislation.
• Take minutes in employee relations meetings, preparing and issuing all corresponding paperwork.
• Support management with the annual performance appraisal process, assisting with the implementation of any training or development opportunities as required.
• Produce all other relevant HR documentation and letters as required.
• Seek advice from the external HR Consultant when needed in order to successfully fulfil duties of the role.
• Manage and update the organisations HRIS system.
• Maintain the HR and Health and Safety noticeboards.
• Manage and maintain employee data in line with the organisations data retention policy and GDPR.
• Manage the Employee of the Quarter recognition scheme and any other future people focused initiatives.
• Coordinate the organisation of company events.
• Assist management will any other duties which may reasonably suit your skill set, as and when required.

Payroll

• Support the weekly and monthly payroll activities for Swindon.
• Manage holiday entitlements and sickness records for the staff.
• Assist with the annual salary review process.

General

• Take responsibility for the product safety implications of your own actions and carry out duties in a manner that promotes the safe handling and supply of safe, authentic, legal and quality products.

This Job Description indicates only the main duties and responsibilities of the post. It is not intended as an exhaustive list.