Estate Agent Sales Administrator - Role Overview:

• £14 per hour
• Circa 20 hours per week, 5 days per week, can accommodate school times - to be discussed at interview
• Plus Team Commission / Bonus Opportunities

The Sales Administrator will work closely with the office team and play a pivotal role in the sales administration and progression process, assisting everyone to ensure a smooth and efficient journey from start to completion of transactions. From managing client information using the CRM system, to organising property photography/floorplans and preparing key documents, to general admin duties, to working on the phones and assisting with the overall workflow within the office, your contribution will be vital.

Estate Agent Sales Administrator - Key Responsibilities:

• Sales Progression - assist in managing the sales progression process, liaising with solicitors, agents, brokers and buyers and sellers when necessary to ensure timely exchange and completion of sales.
• Listing Management - coordinate property listings on various online platforms, ensuring accurate and compelling property descriptions, high-quality images, and up-to-date information.
• Client Communication - assist the Managing director in promptly responding to property enquiries raised by clients, providing updates on property sales and offering exceptional customer service throughout the sales process.
• Sales Documentation - prepare and review sales-related documentation, including offer letters, heads of terms, sales memorandums and sales letters, ensuring accuracy and adherence to legal requirements.
• Database Management and Record Keeping - maintain and update the company’s CRM system with accurate and current information relating to property sales, clients and leads; maintain organised internal records of requirements, instructions and ongoing sales, where necessary.
• Marketing Support - assist in coordinating marketing activities, including ordering advertising boards, property brochures, mailers and online campaigns to promote properties and attract new business.
• Viewing Coordination: assist in the scheduling of property viewings.
• General Administrative Support - provide overall administrative support to the Managing Director in relation to potential and/or ongoing transactions and ensure that Anti-Money Laundering regulations are complied with.

Estate Agent Sales Administrator - Required Skills & Experience:

• Proven experience as a Sales Administrator/Sales Progressor/Sales Coordinator or in a similar role within the property sector
• Strong understanding of the UK property sales process
• Excellent communication and interpersonal skills, with the ability to build relationships and manage expectations
• Highly organized with strong attention to detail and the ability to manage multiple transactions simultaneously
• Experience with property CRM systems
• Ability to work under pressure and meet deadlines
• Proficient in Outlook, Word and Excel
• Confidence dealing with vendors and purchasers and other professional face-to-face and over the phone
• Some assistance will also be required on the lettings side of the business, so experience here will be advantageous
• UK Driving licence and own vehicle is essential

Kings Permanent Recruitment for Estate Agents hits 18 years of successful trading. A milestone to be proud of...

Kings Permanent Recruitment for Estate Agents is a "Specialist Estate Agency Recruitment Service" dealing with the placement of Estate Agents and Letting Agents into permanent positions within the Residential Estate Agency Property sector.

We cover all specialities of recruitment to include Residential Sales and Lettings, Property and Block Management to include Lettings Coordinators / Progressors, Inventory Clerks, Financial Services to include Mortgage Advisors, Independent Financial Advisors, Protection and Financial Services Administrators, Paraplanning, Land and New Homes and Secretarial / Administration / PA’s.

Visit Kings Permanent Recruitment for Estate Agents website for online Estate Agency vacancies.

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