THE ROLE

In this role, you will provide direct secretarial support to the Solicitors in our Commercial Property (including the specialist Land & Development Division) and Corporate & Commercial Departments.

THE DAY TO DAY:

• Typing e-mails, documents, letters, attendance and file notes via BigHand digital dictation, including occasional copy typing tasks.
• Raising invoices at the request and direction of fee earners.
• Drafting stamp duty land tax return forms, submitting applications to HM Land Registry at the direction of fee earners.
• Use of the Microsoft suite, BigHand, the firm’s case management system, FormEvo, and other software applications, including use of auto text and document templates.
• Filing, which will include daily filing (hardcopy and electronic) and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Manual.
• Preparing post and enclosures for despatch.
• Printing, copying, scanning, and faxing.
• Taking telephone enquiries.
• Ensuring case files are managed in accordance with the requirements of the Office Manual and using your initiative to ensure fee earner matters are kept in order.
• Attending clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
• Ensuring the confidentiality of all the firm’s and clients’ documentation and information.
• Provide support to other secretaries/fee earners as required.

WHAT EXPERIENCE DO I NEED?

Prior Legal secretarial or administrative experience is desirable.
We are open to applications from experienced Legal Secretaries/Administrators as well as Trainees with an interest in a support career in Law.

WHAT SKILLS SHOULD I HAVE?

• Willingness and ambition to learn and develop
• Excellent telephone manner and inter-personal skills.
• Team player.
• High level of computer literacy.

WHAT ARE WE OFFERING?

• A supportive, relaxed and flexible work environment in an experienced and growing team.
• 28 days holiday per year, plus bank holidays
• Medicash and Unum dental cash back schemes after 1 years' service
• Life insurance
• EAP and various other physical and mental wellbeing support services including virtual GP access 24/7
• Family friendly policies such as enhanced maternity and paternity pay plus, family events leave
• Company sick pay
• Cycle scheme

About us ...

Holmes and Hills are a large regional firm of solicitors with seven offices across Essex and Suffolk and over 200 legal professionals across a number of specialist departments. Holmes & Hills works in partnership with clients across East Anglia, including businesses, individuals, families and local authorities, to build long standing relationships, protect clients' interests and support clients' growth and development.