Clerk to Governors

Location: Worksop
Job type: Part Time
Contract Type: Permanent
Salary: Competitive

Start date: 14 September 2025
Apply by: 9 August 2025

Job overview

We are seeking a dedicated and highly organised individual to provide high-quality secretarial and administrative support to the Board of Governors.

In this pivotal role, you will work closely with the Custos to help the board stay focused on its core strategic priorities. You will offer independent, expert advice on governance matters and ensure the board meets its statutory responsibilities. Your administrative support will be key to maintaining the smooth and effective operation of all board activities.

The ideal candidate will be reliable, trustworthy, and self-motivated, with excellent organisational and time management skills. You should be confident working independently and capable of delivering accurate and timely support to executive members and Governors.

This role is vital to the overall efficiency and effectiveness of our governance structure, offering a unique opportunity to contribute at the heart of our leadership team.

Where we are

Set in 400 acres of stunning North Nottinghamshire woodland, Worksop College and Ranby House has the benefit of a sprawling campus, with some of the best facilities in the county. The major cities of Sheffield, Doncaster and Nottingham are an easily commutable distance and give the school a secure and rural feel, whilst enjoying a comfortable proximity to city life.

In addition, Worksop’s location on the edge of Clumber Park and with ease of access to the A1, M1 and East Coast mainline make it an ideal place to live and work. Major university cities Leeds and York are easily accessed by road or rail, as are Newcastle, Edinburgh or London, allowing for academic visits or personal enjoyment in the generous holidays. The Peaks, the Dales, even the Borders are also within easy reach.

Main Responsibilities for the Clerk to Governors

• To ensure all Worksop College diary commitments are communicated to Governors in a timely manner.
• To provided regular newsletters and reports from the Headmaster to the Board of Governors.
• Provide administrative support to the governing body, for example: arranging meetings, creating minutes, keeping accurate and up to date records, supporting systems for the review of policies.
• Support the development and performance of governors in their role, for example: updating them on changes in legislation and policy, informing them of appropriate training and helping them understand their duties.
• Offer advice to governors and the school on the correct governance procedures and how to improve governance.
• Provide support to the Governing Body by servicing meetings, providing advice on procedural and constitutional matters and undertaking other administrative duties associated with the effective operation of the Governing Body in accordance with the Governor’s Handbook and other statutory and good practice guidance.
• Keep abreast of the legislation around the Governing Body and help to ensure that the Governing Body works within this.
• To deal effectively with any complaints, grievances, or appeal hearings for the governing body.
• To have a high level of expertise and knowledge of the procedure and application of school governance & other relevant regulations.
• Work effectively with the Custos and Headteacher before each full Governing Body meeting to prepare a purposeful agenda and to prepare and distribute papers. Papers should be made available to all Governing Body members 7 days in advance of the meeting, with any unbudgeted financial requests made available 14 days before the meeting.
• Ensure a register of Governing Body relevant interests is maintained and renewed at least annually and is on every agenda and drawn to members attention at full Governing Body meetings.
• Follow up with the Custos, Bursar and Headteacher on open actions that need to be reported back to the governors.
• Submit draft minutes to the Chair, Bursar and Headteacher for review and approval within ten calendar days of the meetings. Thereafter circulate minutes as appropriate and keep an ordered file of minutes.
• Maintain copies of current terms of reference and scheme of delegation for the Governing Body, membership of committee and working parties and nominated governors.
• Co-ordinate the induction process for new governors. Provide all new governors with a school based induction pack (contents as determined by the Governing Body), a copy of the Governors’ Handbook and other relevant information.
• Give advice in advance of the expiry of a governor’s term in office, of a potential vacancy and suitable avenues to recruitment. Assist with elections to fill Governor vacancies.
• Familiarise yourself with the Woodard Corporation and its schools and methods of operating. From time to time you will be expected to liaise with the Woodard Corporation and its appointed agents.
• Liaise with Woodard Corporation and other bodies as required to obtain approval for nominations.
• Manage the appointment, election and training of all Governors, in accordance with the guidance in the Governors Handbook.
• Attend appropriate training and development opportunities and keep up to date with current educational developments and legislation affecting school governance.
• To ensure discretion and confidentially is kept at all times.

Benefits of working with us

Working at Worksop and Ranby House is as much about a lifestyle choice as it is about pursuing a satisfying career path. We have high expectations of our staff and reward with an attractive benefits package, which includes:

• Fee concessions for your children
• Workplace pension scheme
• Access to gym, sports hall and swimming pool
• Free meal provided when on duty
• Free onsite parking

You may also have experience in the following: Clerk, Executive Assistant, Secretary, School Secretary, Personal Assistant, Personal Administrator, PA, Office Manager, Executive Administrator, Governors Assistant, Governance Admin

REF-222 678