PROPERTY MANAGEMENT & ACCOUNTS COORDINATOR - PART TIME

My client, a highly distinguished and meticulous prime central London Property Buying Agent, is looking for an experienced Property Management & Accounts Coordinator on a part time basis to join their team. 

A unique opportunity for an experienced and detail-oriented professional to join a award winning team on a part-time, permanent basis. This role is ideal for someone who thrives in a support role, enjoys working in a structured and high-standard environment, and is passionate about delivering excellent service to both landlords and tenants.

It is well-suited to someone with strong administrative and numeracy skills, ideally with experience in property management or a similar sector. The successful candidate will be proactive, highly organised, and confident using Microsoft Excel and other office tools.

Contract: Permanent | Part Time
Work schedule: 5 days a week, working 5 -6 hours a day (25-30 hours a week). Option to work from home 1 day a week.
Salary: £30,000 - £35,000 per annum pro rata + Benefits = 25 days holiday

Key Responsibilities:

Property Management Support:

• Serve as a point of contact for clients, tenants, and contractors, ensuring clear and timely communication.
• Assist property managers with daily administrative tasks, including welcome packs, check-in/check-out reports, and key management.
• Coordinate maintenance tasks, log work requests, monitor progress, and follow through to completion.
• Liaise with contractors for quotes and manage access arrangements.
• Maintain up-to-date and accurate records across internal systems.

• Issue purchase orders, approve contractor invoices, and process payments in line with internal procedures.
• Reconcile client accounts and assist with financial reporting.
• Support annual budgeting and service charge reconciliations.
• Track and record expenditures accurately, ensuring compliance with financial protocols.

• Deliver a professional and responsive experience to clients and tenants, upholding high standards of customer service.
• Address queries efficiently, escalate issues when needed, and follow up to ensure resolution.
• Help coordinate property onboarding and offboarding in collaboration with the team.

• Previous experience in property management, residential lettings, or a similar administrative/accounts support role.
• Experience using Xero would be advantageous 
• Strong communication and organisational skills.
• Proactive and flexible, with the ability to juggle multiple priorities.
• High level of accuracy and attention to detail.
• Confident using Microsoft Office; experience with property management software is a plus.