Role: Part Time Executive Assistant for Family Office (Senior PA/EA)
Salary: £40,000 - £45,000 pro rata
Working Arrangements: Flexible part-time (e.g. 5 mornings or 3 full days - 22.5 hours per week)
Location: Remote / Home-based
Working Hours: 22.5 hours per week (flexible scheduling)

About the Role

We’re looking for a highly capable and detail-driven Executive Assistant to help run the day-to-day operations of our Family Office which is based in Notting Hill, London & Los Angeles. Working closely with the principals and key advisors, this is a rewarding opportunity for someone who thrives in a varied, hands-on role and enjoys being the go-to person that keeps everything running smoothly.

You’ll be involved in a wide range of activities, from managing diaries and household admin to bookkeeping, investment coordination, and liaising with trusted external professionals across banking, legal, and accounting.

This role would suit a confident, proactive organiser who’s comfortable working in a discreet, high-trust environment and is happy wearing multiple hats.

Family Office Operations

• Manage diaries and coordinate schedules across multiple time zones

• Handle day-to-day administration including household budgeting, invoice processing, and bill payments

• Support basic bookkeeping tasks, ensuring accurate records of income and expenses across personal and business accounts

• Act as a liaison with suppliers and service providers, as well as legal, tax, banking, and accounting professionals globally

• Organise occasional events or travel for business and family engagements
  
  

Investment & Asset Support

• Assist with collating updates from investments and maintaining well-organised records

• Support the tracking of new deals and liaise with internal and external stakeholders

• Help compile regular summaries and reports (no financial analysis required)

• Coordinate with accountants and advisors to ensure records and data are accurate and complete
  
  

General Coordination & Compliance

• Maintain well-structured digital records and filing systems

• Help with data collection and information-sharing for tax return preparation (no direct tax work required)

• Keep compliance calendars up to date and support governance or reporting tasks

• Previous experience supporting executives, entrepreneurs, or HNW individuals — ideally in a small team or private office setting

• A highly organised, discreet, and proactive approach

• Comfortable managing multiple tasks and communicating with different stakeholders

• Familiarity with basic bookkeeping and financial coordination

• Good working knowledge of Excel, Google Workspace, and online document tools

• A calm, solutions-focused attitude and the ability to anticipate needs
  
  

Why Join Us?

This is a genuinely varied and flexible opportunity within a small and ambitious family office. You’ll play an integral role in supporting both personal and professional matters across a global network, all while working closely with a dynamic and entrepreneurial team. If you enjoy being trusted with responsibility and keeping things running smoothly behind the scenes, this could be the perfect fit.