Office Administrator

Overview

Our client is looking for a reliable, hardworking and professional Office Administrator to join their small but busy team. The successful candidate will assist the Office Manager to ensure the smooth day to day running of their office and wider Stonemasonry operations. The position is office based, 20 hours a week across 5 days, with the opportunity for overtime to cover holidays/busy periods. Rate of pay is dependent upon experience (starting from £12.50 per hour). No specific qualifications are needed but suitable experience working in a similar role will be advantageous along with a willingness to learn and progress.

Main Duties will include:

• Customer enquiries: Deal with customer enquiries by phone, email and in person.
• Office Duties: General office duties including typing, filing, updating and maintaining accurate records.
• Sales Orders: Process and progress customer orders accurately and efficiently.
• Purchase Orders: Process, issue and monitor purchase orders to ensure correct and timely delivery.
• Sage Accounts: Inputting data, updating records, printing reports and producing invoices from Sage Accounting software.
• Training: Organising staff training as required and maintain accurate records.
• Equipment Maintenance: Organise testing and maintenance of plant and equipment and maintain necessary records.
• Marketing: Assist with advertising and marketing for the company including website and social media.
• Health and Safety: Assisting in producing, reviewing and monitoring the suitability of H&S documents as required.
• Assist the Office Manager and Company Directors with ad-hoc tasks as required.

Essential Experience / Skills:

• Previous experience working in an administrative role.
• Reliable, hardworking and professional.
• Strong computer skills including Outlook, Word, Excel, Teams and OneDrive (Microsoft 365).
• Excellent customer service, communication and interpersonal skills both written and verbal.
• Strong organisational and time management skills with the ability to manage multiple tasks simultaneously and efficiently.
• High level of accuracy and attention to detail.
• Ability to work both independently and as part of a team in a fast-paced and varied environment.
• Proactive and positive approach to work.
• Ability and desire to learn and improve existing knowledge.
• Commuting: Due to our client’s rural location, please consider whether you are able to travel to their location prior to applying.

Desirable Experience / Skills:

• Good level of knowledge and experience in using Sage Accounts.
• Previous experience working in construction administration.
• Previous experience, preparing and implementing Health and Safety documents.
• Knowledge of Health and Safety Laws and Regulations.
• Previous experience of accounts administration duties.

Our client is an equal opportunities employer. They welcome applications from all suitably qualified candidates.