Part Time - Admin & Ops Manager

Based in Hoddesdon (hybrid offered)

Ideally 25 hours (flexible)

Our client is looking for a proactive and detail-oriented Administration & Operations Manager to oversee and streamline our HR, administrative, project coordination, financial, and payroll functions. This role is central to ensuring operational excellence across the organization and supporting strategic decision-making through effective process management and reporting.

Key Responsibilities

Human Resources

• Oversee end-to-end HR processes including recruitment, onboarding, performance management, and offboarding.
• Maintain employee records, contract, and ensure compliance with labour laws and HR policies.
• Support employee engagement, training, and development initiatives.

Administration

• Manage office administration including facilities, supplies, vendors, and documentation.
• Oversee the administration and maintenance of company property portfolios, including lease agreements, repairs, renewals, and compliance requirements.
• Liaise with property managing agents, landlords, contractors, and service providers to ensure efficient operations and value for money.
• Handle insurance matters including property, liability, and employee coverage—ensuring policies are up to date, compliant, and claims are managed effectively.
• Ensure compliance with legal, health, safety, and environmental standards across all properties and administrative functions.
• Maintain accurate and organized records for administrative, property, and insurance matters.
• Implement and maintain internal policies and procedures and continuously seek improvements in administrative processes.
• H&S duties

Finance & Payroll

• Liaise with finance/accounting teams on budget planning, expense tracking, and financial reporting.
• Support procurement, invoicing, and payment workflows.

• Oversee end-to-end payroll processing: collate and verify timesheets, calculate salaries, bonuses, benefits, and deductions.
• Ensure timely and accurate payroll disbursement and compliance with relevant tax and labour regulations.
• Maintain payroll records, generate reports, and ensure data integrity and confidentiality.
• Manage statutory filings including income tax, pension, social security, and other payroll-related submissions.
• Coordinate with external payroll vendors (if applicable) and resolve discrepancies or queries.

Operations & Project Management (Updated Section)

• Coordinate and track internal projects and ensure timely execution.
• Work with cross-functional teams to improve operational efficiency.
• Support and lead ad hoc projects as required by senior management, ranging from process optimization initiatives to special reporting and compliance tasks.
• Monitor KPIs and report on performance and progress.