Working on a weekly rotating shift pattern, this role will be key in ensuring the smooth running of the reception area while assisting in booking meeting rooms and handling any additional queries.

• Morning shift 8.30am to 1.00pm, afternoon shift 1.00pm to 5.30pm
• Based in Epsom, with parking provided

Job description:

• Taking calls using the switchboard system, forwarding to the correct departments
• Obtain outside lines, numbers and telephone information if required by extension users
• Receiving and signing in visitors and contractors
• Issuing work permits to contractors as necessary detailing the date and purpose of the visit
• Dealing with the enquiries in a courteous and efficient manner
• Being familiar with and implementing the emergency evacuation procedures as required
• Preparation of all post and undertake the recording of registered, recorded and returned mail
• Assist with the preparation of all items of Mail for dispatch, using the franking machine
• Creation and dispatch of International Courier services
• Booking of the Board Room and the Dining Room, monitoring all interview room activity
• Placing orders for buffets for meetings and kitchen supplies as required
• Prepare meeting rooms, assist with the provision of beverages etc

Person specification:

• Experience in a reception or administration role
• Excellent customer service skills
• Confident and professional telephone manner
• A team player who is flexible and self-motivated
• Proficient in Microsoft Office
• High level of attention to detail and accuracy.
• Excellent written and interpersonal skills.

Excellent benefits:

• Pension Scheme
• BUPA Membership
• Professional Study Support
• Social Events
• Staff monthly draw
• Perkbox
• Life assurance
• Income protection
• Season ticket loan
• Buy and sell holiday

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.

Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.