Part-Time PA & Office Coordinator

£28000 to £30000 Pro Rated

Birmingham City Centre

Our client, a well-respected boutique corporate finance firm, is seeking a part-time Personal Assistant & Office Coordinator to support senior leaders and ensure the smooth running of a professional office. This role will be based over 5 days (school run hours) with one day working from home 25 hours per week,

Working 4 days in the office and 1 from home you will be the face of the business for visitors and staff delivering efficient PA support to the Portfolio Manager and Head of Department while also keeping the office environment organised, well maintained, and compliant.

Key Responsibilities

• Acting as first point of contact for Clients
• Ensure all guests and staff are supported, and the office environment reflects our high standards.
• Review, edit, scan documents, and update relevant systems as needed.
• Support HR and IT with new starter inductions and equipment coordination.
• Provide comprehensive PA support to the managers
• Manage multiple inboxes, prioritise and respond to messages, and maintain efficient diaries.
• Schedule meetings, set agendas, send reminders, and track follow-up actions.
• Prepare expenses and support with the creation and review of presentations or documents.
• Organise flights, train tickets, hotels, taxis, dinners, and events for staff
• Arrange internal social events and coordinate wider group activities on an ad hoc basis.
• Oversee daily facility operations, including maintenance, cleaning, and property management liaison.

Applicants must have previous experience in a similar role and be able to support managers and oversee the office.

Katie Bard is acting as an agency and is an equal opportunities employer