Accounts Manager

Company Background

The Accounts Manager role reports direct to the Director.  The business is entirely family owned and has been running for over 50 years, is extremely stable, high cash reserves. Profitable, and increasing turnover. Turnover is over £3 million annually. We have 13 employees. So – individual must be a team player with a very positive and respectful approach to other employees.

Hours of Work

Monday to Friday – 5 hours per day. Hours to be discussed but must include the core hours of 10 till 1. The role is office based but we will consider an element of home working. Start date ASAP with two months handover period from current job holder.

Job Description

• Production of Monthly, Quarterly and Annual Financial reports - profit and loss, balance sheet and Trial Balance. Stock Values, and Cash are also reported.  

• Monthly, Quarterly, and Annual review with our AZET’s accountant in order to finalise company accounts for each period, plus provision of any requested information to AZETS.

• Cash flow -we regard Cash flow as the single most important indicator of the health of our business and it needs to be constantly monitored. We would be looking for a weekly update on the bank balances of both QC and QP. There is a maximum on the cash amount that can be drawn down from the main bank account each day and into a working bank account.

• Raising of Invoices for both businesses once an order has been despatched.

• Arrangement and Payment of Foreign exchange payments to our major suppliers in Italy and Taiwan to pay for goods in transit and recording goods in transit stock for monthly report.

• Tax and Company payments including Corporate tax, VAT, NI, plus any other Govt, or Employee payments needed.

• Payroll  and Pension details are produced on our behalf by Accountnts. The Accounts Manager is responsible, with the director, of advising any changes to payroll and making the actual payments into employee bank accounts. Employees receive their payslips through an online system.

• Payment of creditors – we pay all creditors monthly around the 21st of the month within 30 days of the presentation of their invoice. This has meant we have a triple AAA rating as a business, unusual in a company of our size.

• Manage all Direct Debit Payments

• Production of Statements on a monthly basis to send to customers (automatically produced in SAGE and sent out by email).

• Debtors – debtors are reviewed monthly, initially by the Accounts Manager who will chase up as needed with customers. Ann Elliot will review with Accounts Manager and two managers on a regular basis and agree actions for recovery if needed.

• Review of Customer Information on an ad-hoc basis to ensure all accounts are up to date.

• Directors Dividends and Director Debt. John Elliot is paid a monthly dividend and both directors are paid ad-hoc dividends or receive a Director loan as requested by them into personal bank accounts. A monthly report needs to be produced for Ann Elliot on current payments year to date for each of them.

• Expenses – Two company credit cards are held and these need to be reviewed monthly to update expenses and make payments. Other expenses will be paid on ad-hoc and authorised basis

• Supplier and Utilities Information and contracts report and Company Car register.

• Other reasonable duties as requested from time-to-time by Directors.