Speaking Operations & PA Executive – Part-Time

Location: Purley, South London – 25 mins from London Victoria or Clapham Junction

Hours: Up to 36 hours/week, flexible Monday–Friday

Salary: Circa £34,000 pro-rata benefits

Start Date: ASAP

About the Role

A well-established international creative agency in Purley is seeking a proactive and organised German-Speaking Operations & PA Executive to join their studio on a part-time basis. This varied, people-focused role will see you supporting the Office Manager, HR Manager, and senior directors, ensuring the smooth running of day-to-day operations and administrative processes.

This is an excellent opportunity for an experienced office administrator or PA who enjoys variety, thrives on organisation, and is confident representing senior colleagues in a professional, creative environment.

Key Responsibilities

Office Operations & Front of House

• Serve as the first point of contact: welcoming visitors, managing phone calls and emails
• Liaise with suppliers, couriers, and service providers — frequently in German
• Maintain office supplies, coordinate deliveries, and support smooth studio operations
• Assist with internal meetings, team events, and administrative tasks for the finance team

PA & Executive Support

• Provide diary and administrative support to senior directors
• Assist the Office Manager with operational tasks, office systems, and general coordination
• Support the HR Manager with administrative tasks, staff communications, and coordination
• Assist senior partners with property portfolio administration
• Handle confidential information with discretion

German-Language Quality Control

• Proofread and review German-language materials, presentations, and documents
• Support internal teams with translations, research, and communications

Person Specification

• Fluent in German and English (essential)
• Experience in office administration, operations, or PA/EA roles supporting senior teams
• Strong organisational, communication, and multitasking skills
• Proactive, approachable, and able to problem-solve independently
• Comfortable using Microsoft Office, Google Workspace, and Zoom
• A team player who enjoys working in a fast-paced, creative environment

Benefits

• Part-time salary: circa £34,000 pro-rata benefits
• 25 days holiday bank holidays
• Private healthcare and pension
• Full training and ongoing development
• Friendly, collaborative team culture
• Modern studio with excellent transport links

Additional Information

• On-site in Purley, South London (no hybrid/remote option)
• Must have the right to work in the UK (sponsorship not available)

This Reed version is slightly more formal and structured, emphasizing responsibilities, experience, and professional credibility, which works well for German-speaking administrative/PA candidates.

If you want, I can also suggest a punchy title for Reed that will really attract experienced German-speaking PAs/Office Admins, since the current one might get overlooked. Do you want me to do that?