Our client  delivers and evaluates blended management and leadership development programmes, to businesses across the UK.

They are looking for a Part Time Finance assistant to work with their Director.

Ideally between 15-20 hours (flexibility when these are worked)

Key Responsibility – Credit Control and Sales Ledger

Prepare and raise sales invoices on SAP Business One as requested by Client Services Managers, and collate copies of receipts to support recharge invoices

Email sales invoices to clients

Set up new customer accounts on SAP as required

Issue monthly statements to debtors

Review aged debtors list weekly and ensure customers pay invoices according to terms

Follow up on late items and queries with clients, escalating issues to FD where necessary

Key Responsibility – Manage the Purchase Ledger

Check suppliers invoices are valid with reference to purchase orders/delivery notes and expected costs, and input to SAP, including staff expenses and foreign currency

Record all project-related costs accurately on SAP

Obtain authorisation for payment from the appropriate member of ASK staff responsible for the purchase

Maintain paper filing system for suppliers invoices

Review creditors weekly and prepare payments to associates and other suppliers in accordance with ASK policies. Generate SAP remittance advices and email/post to suppliers

Deal with day-to-day enquiries on the purchase ledger

Collate receipts to Barclaycard statements and prepare coding for posting

Input all credit card transactions on to SAP

Collate approved Purchase ledger invoices to support BACS payment request

Set up new purchase accounts on SAP as required

Reconcile creditor statements to SAP balance

Check statements from suppliers and follow up on discrepancies

Key Responsibility – Cash and Bank

Record all Bank receipts and payments into SAP daily, including foreign transactions

Reconcile bank accounts monthly

Discuss with FD recommendations for managing cash surpluses as necessary

Manage all Petty Cash requests during the month and record all payments in SAP

Essential Requirements –

Complete understanding of pre payments and accruals

Experience able to take records up to trial balance stage

       MS Excel experience is essential; knowledge of pivot tables and MS Query will be a distinct advantage

       Experience of working with SAP Business One, Sage 200 or a similar SQL based accounting system (although full training will be given)

       Must be able to drive (to get to the office)