Job Overview:

The Property Co-ordinator will play a vital role in supporting the operational and property management activities of the client. This position is designed for a proactive, highly organised individual who is confident working independently and collaboratively across departments. The successful candidate will assist in ensuring our properties meet high standards of safety, functionality, and presentation, directly contributing to the wellbeing of residents and operational excellence.

This role demands a solution-focused mindset, attention to detail, and strong communication skills to coordinate maintenance, conduct audits, and support property transitions efficiently.

Key Responsibilities:

Operational Support

• Serve as the first point of contact for new property maintenance requests: assess, troubleshoot, and accurately record details.
• Plan and coordinate contractor visits for routine and urgent property works.
• Maintain detailed records of all communications and scheduling to ensure compliance and efficiency.

Property Management

• Conduct weekly on-site property audits, completing detailed checklists on standards and conditions.
• Compile and distribute audit reports, ensuring identified actions are followed up and completed.
• Assist with the setup of new properties, including sourcing and arranging delivery of furniture and essentials.
• Support property closure procedures, documenting required repairs and managing timely turnaround for reuse.

Administrative Duties

• Draft and manage reports related to maintenance, audits, and contractor performance.
• Support procurement activities linked to property needs.
• Maintain organised records in accordance with company procedures and data protection policies.

Key Skills & Competencies:

• Proven experience in administrative or coordination roles (property or operations background preferred).
• Excellent organisational and time-management skills, able to juggle multiple tasks under time constraints.
• Confident communicator, capable of liaising with contractors, colleagues, and management.
• Ability to identify problems and implement practical solutions independently.
• Strong written skills and attention to detail when preparing reports and checklists.
• Comfortable with digital tools (e.g., Excel, Word, and mobile checklist/reporting apps).

Essential Requirements:

• Full UK driving license and access to own vehicle
• Willingness to travel between properties as required

Desirable:

• Background in property maintenance or facilities coordination
• Familiarity with property management software or project management tools