A well-established, forward-thinking law firm, our partner offers a full range of legal services to clients across the UK. They pride themselves on our client-focused approach and commitment to high professional standards whilst at the same time developing a work culture where everyone feels welcome.

Due to continued growth, we are now seeking a detail-oriented File Management Assistant to join their operations team.

The File Management Assistant plays a vital role in supporting fee earners and administrative staff with the efficient organisation, tracking, archiving, and retrieval of client files and legal documents. This is an ideal role for someone with strong attention to detail, excellent organisational skills, and an interest in the legal profession.

Key Responsibilities:

• Opening, closing, and archiving physical and digital files in accordance with firm procedures
• Maintaining accurate records of file movements and ensuring proper file indexing
• Scanning, photocopying, and distributing legal documents and correspondence
• Assisting with file audits and ensuring compliance with GDPR and SRA guidelines
• Liaising with fee earners and other departments regarding file management requests
• Managing off-site storage and retrieval through third-party providers (where applicable)
• Supporting the administrative team with general office duties as needed

As the right person, you have Proven experience in an administrative function, preferably within a law firm but not essential, and have excellent organisation skills and attention to detail. You take responsibility for your tasks and make sure you see them through to completion, you are a self-motivated team player and you are not afraid of taking on new tasks as your role grows and develops

You enjoy working in an ever evolving (and slightly chaotic) work environment with a team of people that take their jobs seriously but enjoy a laugh and work hard to make the company a place people want to work at.

This is a part-time job-share role, with the option to work remotely if preferred. Ideally you should be able to work 20hrs per week, 10am-2pm Monday to Friday, although this is negotiable, and be able to attend the office a minimum of 2 days a week (more during the first 3 months).

What Our Partner Offers:

• Competitive salary based on experience
• 24 days holiday plus bank holidays, plus the office is closed for 10 days over Christmas and New Year.
• Pension scheme, Life Insurance, Income Protection and Critical Illness Cover.
• Opportunities for career development and training
• Friendly and supportive working environment

Please click the link to apply for the role, or call Simon Gregory at GPS Return to apply via phone.