We are working in partnership with a respected building services consultancy based in Caterham, to recruit a highly organised, proactive, and personable Part-time Administrator. Our client is seeking a highly organised and proactive Administrator to support day-to-day operations and ensure the smooth running of the office. This role requires excellent communication, time management, and multitasking skills, as well as the ability to manage a range of administrative and operational tasks efficiently.

Location: Caterham

Hours: Part-time hours – flexible hours, covering 5 days (Mon-Fri)

Salary: £25,000 to £30,000 pro rata

Benefits: 21 days holiday + bank holidays, pension, local parking paid

What will your key responsibilities include?

• Answer and direct incoming phone calls, take accurate messages, and transfer calls to the appropriate personnel.
• Manage tender enquiries: receive, process, book, and issue tenders to clients in a timely manner.
• Create and manage new job files; ensuring all tender documentation is accurately filed and records are maintained.
• Raise purchase orders, monitor stock levels, and manage the timely ordering of office supplies and materials.
• Coordinate the maintenance and calibration of instruments, including scheduling servicing and necessary repairs.
• Input and maintain weekly employee timesheets with accuracy and attention to detail.
• Perform general administrative duties such as photocopying, scanning, and filing documents.
• Organise domestic and international travel arrangements, including booking flights, accommodation, and car hire.

Do you have the skills & experience for this role?

To thrive in this fast-paced environment, you'll be someone who takes initiative, is comfortable managing multiple priorities, and brings a proactive, solutions-focused mindset. Experience working in a technical, engineering, or service/maintenance setting would be beneficial.

• Strong administrative or Office support experience is essential
• Excellent organisational and multitasking abilities
• Strong communication and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Attention to detail and ability to maintain accurate records

Referral Bonus: Know someone perfect for this role? Refer them and receive a paid referral fee if we place them!

Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore, only short-listed candidates will be contacted for this particular role and if you haven't heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies.

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