Main duties and responsibilities: To facilitate pay, reward, recruitment and induction of employees so that vacancies are cost effectively filled with high caliber applicants. Provide first line employee query resolution and advice relating to HR policies and procedures. Manage and monitor staff database including holiday, sickness and all other absences.

• Co-ordinate recruitment administration for all permanent and fixed term vacancies from placing advertisements through to supporting interview arrangements

• Oversee end-to-end recruitment, onboarding, induction, training and probation review process, ensuring high-quality candidate and employee experience

• Provide guidance and advice for staff taking family leave and their managers, ensuring the right documents are recorded and relevant information is input on Sage HR and passed to Payroll Advisor

• Lead on absence management process with guidance and support from the Head of People & People & Development Manager. Monitor and analyse absence and liaise with managers to ensure effective management of absence, assisting in welfare meetings, return to work and provision of occupational health reports where required.

• Part of the People Team office cover answering telephone, email and in person queries or directing the enquiry to the right place to be resolved. This includes covering the HR & Absence inboxes

• Help provide first line advice and guidance on People policies and procedures

• Ensure the Right to Work, DBS, references and Occupational Health checks are completed and relevant evidence correctly retained for all new starters, keeping Sage HR records up to date. Keep up to date with any changes in legislation relating to Right to Work and DBS.

• Create accurate new starter records on Sage HR and input any subsequent changes to pay and contractual terms from receipt of a change form, liaising with the People & Development Manager and informing Payroll Advisor of changes

• Keep up to date with best practice recruitment approaches through research and relevant training. Make recommendations for improvement to the People Development Manager to better recruitment practices at the Hospice of St Francis.

• Support hiring managers to ensure all new starters have a pre-arranged thorough induction and welcome to the role, department and the Hospice. Work alongside People & Education Coordinator to ensure details of new starters are shared and training is arranged

• Track the vacancy advertising, reporting to the People Development Manager weekly on recruitment status, proactively identifying any risks to roles or budgets

• Contribute to the regular review of the Hospice’s recruitment materials including advertisement wording, website and social media recruitment content, helping to ensure it is regularly refreshed and worded to attract a diverse range of applicants

• Guided by the Head of People & Development, oversee GDPR compliant electronic filing and archiving/deletion of people data

• Learn the key elements of Sage HR and people policies and procedures, providing accurate cover in the team when required and specialist advice to Hospice employees