Love a Tidy Tracker and a Bulletproof Calendar? We Need a Project & Executive Assistant!

Hybrid - 10–15 hours per week (Fixed check-in + flexible)

(Located within one hours commute of the office, one day on site)

We’re Sphere6, and we help businesses win more contracts by managing their bids, strategy, and delivery better. We’ve already helped our clients secure £35.4 million in new contracts – and we’re growing fast.

But behind every high-performing CEO is a highly-organised assistant… and that’s where you come in.

We’re looking for someone to bring structure to our busy days: from inbox zero to tidy trackers, client coordination to travel booking. You’ll also support live projects, manage bid templates, and help us keep everything moving behind the scenes.

What You’ll Be Doing:

• Keep the CEO organised – managing their inbox, calendar, and meeting schedule like a pro
• Support client projects: update bid trackers, format documents, send reminders, manage deadlines
• Submit FOI requests and collate responses for market research
• Handle document filing, naming conventions, and version control (we order)
• Prepare briefing notes for meetings or presentations
• Book travel and occasionally wrangle receipts for expenses
• Help prepare reports, slides, and templates – we’ll give you the formats and guidance

What We Offer:

• £12-15/hour
• 10-15 hours per week with a short daily check-in (9:45–10:00am), flexible outside of that
• Remote/Hybrid working – perfect for fitting around school hours, studying, or freelance projects
• Genuine opportunity for development and progression for the right person
• You’ll work directly with our CEO – close to the action, not stuck in layers of sign-off

What You’ve Got:

• A love of order: task lists, tidy folders, well-labelled files – this is your jam
• Super-organised, proactive, and unflappable – you can spot a missed deadline at 50 paces
• Confident with Word, Excel, and PowerPoint – and happy learning our systems (SharePoint, ClickUp, HubSpot)
• You’re a strong written communicator – you won’t shy away from writing a professional email or summary
• Bonus points if:
• You’ve used ChatGPT or AI tools to help write, research, or plan
• You’ve worked in a bid, consultancy, or fast-paced project environment before

Who We Are:

Sphere6 is a fast-growing bid strategy and management consultancy that’s already delivered over £35.4M in wins for clients across MedTech, emergency services, and more. We combine strategic clarity with hands-on bid delivery, and we’re building a team that does great work without the fluff.

Next Steps:

If this sounds like your kind of job, send us your CV and a short cover letter explaining why you’re a great fit. We’ll be inviting people for a virtual coffee to chat through next steps.

Job Types: Part-time, Freelance

Pay: £12.00–£15.00 per hour

Expected Hours: 10–15 per week

Benefits:

• Flexitime
• Remote/hybrid working
• Room to grow with a scaling business

Schedule:

• Monday to Friday
• Daily check-in (9:45–10:00) + flexible hours

Expected Start Date: ASAP