Reports to: Management Accountant
Department: Operations / Finance
Employment Status: Permanent – Part Time
Working Hours: 20 hours per week (4 hours per day, 5 days a week; subject to change based on customer needs)
Location: Remote, with occasional travel to Colchester

Job Purpose

To ensure accurate and timely recording of all financial transactions related to purchases, supporting strong supplier relationships and efficient financial operations.

Key Responsibilities & Accountabilities

Purchase Ledger Duties

• Code and enter purchase invoices into the Finance system, seek budget holder approval, and resolve related queries.
• Prepare supplier payment runs for approval.
• Process supplier-related payments (e.g., Direct Debits) from the bank into the Finance system.
• Maintain and validate supplier records in accordance with company procedures.
• Manage supplier invoice approval workflows within the Finance system.
• Resolve supplier queries received via the Finance inbox or telephone.
• Reconcile supplier statements.
• Monitor and manage purchase orders to ensure invoice accuracy and completion.
• Code and enter staff expenses for payroll processing.
• Code and enter staff expenses incurred on company credit cards.
• Ensure all invoices and expenses comply with company policies and procedures.

General Finance & Office Administration

• Support the Management Accountant in maintaining the chart of accounts.
• Assist with customer queries received via the Finance inbox or telephone.
• Run reports from finance systems and assist with analysis.
• Support the Finance team with other duties as required.
• Participate in project work as needed.

Person Specification

Qualifications (Essential/Desirable)

• A Level or equivalent Level 3+ technical finance-related certification.
• Grade C/4 or higher in English and Mathematics.

Experience

• Experience in a finance administration role, particularly in purchase ledger tasks.
• Experience using accounting software for transaction processing.

Skills & Knowledge

• Proficient digital literacy, including Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and other digital tools.
• Strong written and verbal communication skills for engaging with stakeholders and handling customer enquiries.
• Excellent time management and workload prioritisation.
• High attention to detail and accuracy.

Personal Attributes

• Alignment with company values.
• Commitment to excellent customer service (internal and external).
• Ability to work independently and take initiative.
• Self-motivated, flexible, and committed to ongoing professional development.

General Expectations

• Deliver service excellence by adopting a customer-focused mindset.
• Comply with all organisational policies, processes, and procedures.
• Undertake other duties as required, in line with the role.
• Be open to role changes as business needs evolve, with changes discussed and agreed with the CEO.