Administrator

PART TIME

NG2, Nottingham

£24,500 / Pro rata £14,700

Wednesday – Friday 9am – 5pm – 22.5 hours

The Role

This role will be the welcoming face of reception and central coordinator of the office, ensuring that all clients, visitors and internal stakeholders are greeted warmly, handled efficiently and supported professionally.

You will manage inbound calls, maintain the reception area, support general administrative tasks across the team (including filing, data input, correspondence and office supplies).

Key Responsibilities

• Act as the first point of contact for clients and visitors
• Manage incoming calls and emails, directing enquiries to the appropriate team members promptly
• Maintain the reception area, meeting rooms and common spaces to ensure they are tidy, professional and presentable at all times
• Coordinate meeting room bookings and assist with visitor arrangements, including refreshments and materials

• Provide general administrative assistance to the business, including photocopying, scanning, filing and data entry
• Support the production and distribution of client correspondence, documents and insurance schedules
• Supporting with dictations and writing up documents for directors
• Assist with incoming and outgoing post, couriers and deliveries

• Assist in organising company events and meetings

Person Specification

• Fast and accurate audio typing skills
• Strong knowledge of digital dictation
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Excellent organisational and multitasking abilities
• Strong communication skills both verbal and written
• A proactive, team oriented approach and willingness to support wider office needs

EMA25