PA to the Executive Leadership Team

Working Pattern: 25 hours per week (5 hours per day), Monday-Friday, term time only. Flexible working hours available, but fully office based.

Full DBS required before commencing the role

Our client is seeking a highly organised, proactive and discreet Personal Assistant to provide administrative and secretarial support to their Executive Leadership Team of an educational trust. This is a key role supporting the CEO ad 4 directors and offers variety, responsibility, and the opportunity to contribute to the smooth running of the organisation.

The successful candidate will ensure the Executive Team is fully supported across diary management, communications, event organisation, data handling, and project work. This role requires exceptional attention to detail, strong communication skills, and the ability to manage sensitive information with absolute confidentiality.

Your role:

• Provide a professional secretarial and administrative service to the Executive Team, ensuring confidentiality at all times
• Type minutes, agendas, reports, correspondence and other documents to a high standard
• Manage filing systems (electronic and paper), photocopying, incoming/outgoing mail, and general office administration
• Maintain the diaries of the Trust and Executive Team, arranging internal and external meetings
• Coordinate travel arrangements and hotel bookings; manage and submit monthly expenses claims
• Raise purchase requisitions and process invoices as required
• Administer meetings for the Head Teachers' Advisory Board
• Undertake projects and tasks allocated by the Executive Team
• Provide administrative support for maintaining the Trust Risk Register
• Liaise with parents, external agencies, local schools, and the Company Secretary & Governance Professional
• Issue invitations to guests and sponsors for Trust events
• Assist with the organisation of Trust events, including researching and booking venues and speakers for INSET and other training days
• Manage external School Improvement visit arrangements and invoicing in liaison with the Director of Education
• Act as Data Manager for the Central Team
• Allocate, track and monitor online training for the Central Team
• Support recruitment campaigns and onboarding processes alongside the Director of HR
• Undertake data entry and payroll instructions in liaison with the external payroll service
• Support the maintenance of the Trust website

Person Specification

• Previous secretarial or PA experience
• Ability to take concise and accurate notes/minutes
• Strong ICT skills, including Word, Excel and other Trust software at intermediate level
• Methodical, precise and conscientious in work tasks
• GCSE Maths and English at grade C/4 or above (or equivalent)
• Ability to work independently and as part of a team
• Excellent organisational skills and a self-starting approach
• Strong written and verbal communication
• Ability to develop positive working relationships with colleagues
• Flexible and adaptable approach to tasks
• High level of confidentiality and understanding of GDPR and Data Protection
• Availability to work 5 hours per day, Monday to Friday, term time only (flexible start/finish times)