Part Time Office and Finance Administrator

Part Time Office and Finance Administrator - £18ph

3 days a week, have to work Monday and Friday and one other day. 9am - 5pm.

General Office

• Handle post (incoming/outgoing), calls, and general correspondence.
• Assist with document preparation, filing, and archiving.
• Maintain and update  database (contacts, projects, documentation).
• Upload/download client documents and drawings.
• Manage accreditations 
• Complete supplier questionnaires/PQQs.
• Arrange travel for engineers 
• Maintain office, kitchen, and supplies (stationery, utilities, equipment servicing/repairs).
• Perform other general administrative duties as needed.
• Complete annual insurance forms and upload certificates to accreditation portals.
• Manage office utilities and service arrangements

Finance

• Process and file invoices; update invoicing and payment logs.
• Chase aged debtors; prepare reports and court forms for unpaid invoices.
• Reconcile petty cash and submit monthly reports.
• Upload invoices 

HR

• Prepare and issue staff letters/contracts.
• Manage PPE allocation and returns for new starters and leavers.
• Check and process engineers’ timesheets and expenses.
• Maintain payroll records; coordinate monthly submissions.
• Redirect leavers’ emails to relevant engineers.

Training

• Organise training sessions (scheduling, invites, confirmations, attendance tracking).
• Coordinate setup, catering, invoices, and clean-up 
• Update database with attendance and chase certificates as needed.
• Maintain and update all training schedules 

Unfortunately due to the volume of applications we receive, if Copperfield Recruitment Ltd has not contacted you within five days of your application then please assume you have been unsuccessful on this occasion.

Please note that by applying for this vacancy you accept Copperfield Recruitment Ltd’s Privacy Policy and GDPR Policy which can be found at our website and therefore give us consent to contact you.

Copperfield Recruitment Ltd are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.

Copperfield Recruitment Ltd

£18.00 per hour

Egham