Office & Accounts Manager

• Supporting UK General Manager, ensuring smooth day-to-day operations, financial accuracy, and compliance with internal procedures and external regulations.
• Role 3 days a week with flexibility
• Salary is pro-rata
• Our clients are a Paris based creative and production agency.

Office & Accounts Manager

• Perform bank reconciliations to support quarterly VAT returns, ensuring accuracy and timeliness.
• Manage Accounts Payable and Accounts Receivable processes, including invoice handling, payment scheduling, and client follow-ups.
• Maintain and manage financial and administrative systems, including Xero and Teamleader Orbit, ensuring accurate and up-to-date records.
• Prepare and deliver monthly financial reports, including cash flow forecasts, gross margin reports, and budget monitoring, providing insights and commentary to support UK team decision-making.
• Provide ongoing support to the Paris Head Office accounting team, including document preparation, report submission, and financial coordination.
• Collate, verify, and submit payroll data to external accountants for processing, ensuring accuracy and confidentiality.
• Ensure weekly filing of Orbit outgoing and incoming invoices to the internal server, maintaining organised and accessible financial records.

Office & Accounts Manager

• Oversee and coordinate business insurance administration, including renewals, claims, and policy documentation.
• Help ensure compliance with UK regulations, including health and safety policies, GDPR/data protection laws, and statutory obligations.
• Support the UK Director with business administration, diary management, expenses, meeting preparation, and follow-up actions.
• Support HR-related tasks, such as maintaining personnel records, coordinating recruitment processes, and assisting with onboarding or internal policy updates.
• Review contracts and proofread key documents
• Oversee staff expense processing once validated and credit card reconciliation, ensuring proper documentation and compliance with internal policies.

Office & Accounts Manager

• Handle a range of general office administration tasks, including preparing correspondence, organising files (physical and digital), managing office supplies, and handling incoming and outgoing mail.
• Coordinate team meetings and internal events, including scheduling, agenda preparation, and minute-taking where required.
• Liaise with suppliers and service providers, managing contracts, renewals, and ensuring cost-effectiveness.
• Coordinate office facilities and maintenance, ensuring the working environment remains safe, organised, and fit for purpose.

Office & Accounts Manager

• Immediate interviews via TEAMS

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