Press Release

Why Time Tracking Matters on Site
Construction sites are dynamic environments with multiple teams, subcontractors, and tasks happening simultaneously. Without a reliable system to record time on site, businesses risk:

Misallocating labour costs
Underestimating project timelines
Overpaying for unproductive hours
Losing visibility into workforce utilisation
By tracking time accurately, companies can ensure that hours are correctly attributed to the right project, phase, or task—and that non-productive time is identified and analysed.

Tools for Recording Time on Site
Modern time tracking solutions have made it easier than ever to record hours worked on site. These tools are designed for mobile use, allowing workers to clock in and out from their phones or tablets. Popular options include:

ClockShark – Offers GPS-based time tracking and job costing features tailored for construction.
Raken – Combines daily reporting with time tracking, ideal for foremen and site supervisors.
TSheets by QuickBooks – Enables mobile time entry, geofencing, and integration with payroll systems.
Workyard – Focuses on accurate location-based time tracking and cost allocation.
These apps allow employees to log time against specific projects or tasks, while supervisors can review and approve entries in real time. Many also support categorisation of time into productive and non-productive segments.

Analysing Time by Project and Site
Once time is recorded, the next step is analysis. Construction businesses can break down hours by:

Project – Understand how much labour each project consumes and compare actual vs. estimated hours.
Site – Identify which locations are more efficient or require additional resources.
Task or Phase – Track time spent on specific activities like excavation, framing, or finishing.
This level of detail helps project managers spot inefficiencies, adjust schedules, and improve future planning. For example, if a site consistently requires more hours for groundwork than anticipated, it may signal a need to revisit estimates or improve site preparation.

Tracking Non-Productive Time
Not all hours logged are spent on active construction. Non-productive time—such as leave, training, travel, and office work—should be tracked separately to provide a complete picture of workforce utilisation. Common categories include:

Annual leave and sick leave
Training and certification
Safety meetings and toolbox talks
Travel between sites
Administrative or office time
By categorising these hours, businesses can:

Ensure accurate payroll and compliance
Understand the true cost of workforce downtime
Plan for training and development without disrupting project timelines
Improve resource allocation and scheduling
For instance, if training hours spike during a certain period, it may be worth reviewing the timing and impact on active projects. Similarly, excessive travel time between sites could indicate a need for better logistics or site planning.

Best Practices for Time Tracking and Analysis
To get the most out of time tracking, construction businesses should:

Standardise time entry procedures – Ensure all workers know how and when to log hours.
Use cost codes and categories – Make it easy to analyse time by project, task, and type.
Review data regularly – Weekly or monthly reviews help catch issues early.
Integrate with payroll and project management systems – Streamline operations and reduce errors.
Use dashboards and reports – Visual tools make it easier to interpret data and make decisions.
Conclusion
Recording time on site isn’t just about paying employees—it’s about understanding how time is spent, where resources are going, and how projects are performing. By leveraging modern time tracking tools and analysing hours by project, site, and non-productive categories, construction businesses can gain deeper insights, improve efficiency, and boost profitability.

In an industry where every hour counts, smart time tracking is a competitive advantage.

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