Press Release
STREAMLINING GRN CAPTURE ON CONSTRUCTION SITES WITH MOBILE APPS
In the fast-paced environment of a construction site, managing materials efficiently is critical to keeping projects on schedule and within budget. One of the most important documents in this process is the Goods Received Note (GRN)—a record confirming the delivery of materials to site. Traditionally, GRNs have been captured manually, often leading to delays, errors, and miscommunication between site and office teams. Today, mobile apps are revolutionizing this process, making GRN capture faster
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FOR IMMEDIATE RELEASE |
13/09/2025 |
What Is a GRN and Why Does It Matter?
A GRN is a document that confirms the receipt of goods delivered to a site. It typically includes:
Supplier details
Delivery date and time
Description and quantity of items received
Condition of goods
Signature of the receiving personnel
GRNs are essential for verifying deliveries against purchase orders, initiating payment processes, and maintaining accurate inventory records. Errors or delays in GRN processing can lead to payment disputes, stock shortages, and project delays.
The Challenges of Manual GRN Capture
On construction sites, manual GRN capture often involves handwritten notes, paper forms, or spreadsheets. These methods are prone to:
Human error (e.g., incorrect quantities or missing details)
Lost paperwork
Delayed communication with the office
Lack of real-time visibility into deliveries
These issues can compound over time, especially on large or multi-site projects, making it difficult for procurement and finance teams to stay on top of material flows.
Using Mobile Apps to Capture GRNs On-Site
Mobile apps designed for construction logistics and inventory management offer a smarter way to capture GRNs. Here's how they work:
Digital Entry at Point of Delivery
When goods arrive on-site, the receiving team uses a mobile app to log the delivery. The app allows users to:
Select the supplier and purchase order
Scan barcodes or QR codes on packaging
Enter quantities and item descriptions
Take photos of the goods and delivery notes
Add comments about the condition of items
Real-Time Sync with Office Systems
Once the GRN is submitted via the app, it syncs instantly with the central system used by the office team. This ensures:
Immediate visibility of deliveries
Faster reconciliation with purchase orders
Prompt flagging of discrepancies or damaged goods
Automated Notifications and Approvals
Office staff can receive alerts when a GRN is submitted, allowing them to review and approve it quickly. Some systems even integrate with accounting software to trigger invoice matching and payment workflows.
Audit Trails and Reporting
Digital GRNs create a secure, searchable record of all deliveries. This helps with:
Compliance and audits
Dispute resolution
Performance tracking of suppliers
Popular Apps for GRN Capture
Several apps and platforms support GRN capture and inventory management on construction sites, including:
123-Works
Procore
SiteMate
Fieldwire
Kojo (formerly Agora)
PlanRadar
These tools often integrate with ERP systems like SAP, Oracle, or Sage, ensuring smooth data flow between site and office.
Conclusion
Digitizing GRN capture with mobile apps is a game-changer for construction logistics. It reduces errors, speeds up communication, and provides real-time visibility into material deliveries. For companies looking to improve operational efficiency and accountability, adopting mobile GRN solutions is a smart move that pays off in both time and cost savings.
Tags:
Digital GRN capture |
Construction site inventory |
Mobile GRN tracking system
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Organisation Profile:
123-Works is your one-stop-shop for HR related matters - Expenses, Timesheets, Leave management all in once place both on web and with our free App. The best thing about 123-works though is it's expandable so you can add additional features for project management, contracting and subcontract management plus facilities management (FM).
