Press Release

? Site Users: Weekly-Paid and Always on the Move
Site workers typically operate on a weekly pay cycle, often with variable hours depending on weather, site conditions, and subcontractor coordination. Capturing their time accurately requires:

Mobile-friendly input: Allow foremen or workers to log hours via mobile devices or site kiosks.
Shift templates: Predefined shifts for common roles (e.g., groundworker, electrician) to reduce manual entry.
Geo-tagging or QR check-ins: Optional features to verify presence on-site.
Key data points to capture:

Start and end times
Breaks
Overtime
Site location
Task or phase of work
?‍? Office Staff: Monthly-Paid with Structured Schedules
Office-based staff usually follow a monthly pay cycle, with more predictable hours. However, their time still needs to be tracked for:

Project costing: Time spent on estimating, procurement, or project management.
Leave tracking: Annual leave, sick days, and training.
Non-productive time: Meetings, admin, or internal tasks.
Best practices:

Integrate with calendar tools (e.g., Outlook, Google Calendar)
Use weekly timesheet reminders
Allow tagging of time to specific projects or cost codes
? Project Costing: Turning Time into Insight
Once timesheet data is captured, it can be analysed to understand:

Labour cost per project or phase
Actual vs estimated hours
Cost overruns due to delays or rework
Time spent on productive vs non-productive activities
A good system should allow you to:

Export data to your accounting or ERP system
Visualise cost breakdowns by role, location, or project
Flag anomalies (e.g., excessive overtime or underutilisation)
?️ Leave and Non-Productive Time: Don’t Let It Slip Through
Tracking leave and downtime is essential for:

Accurate payroll
Resource planning
Compliance with working time regulations
Include categories like:

Annual leave
Sick leave
Training
Weather delays
Waiting time (e.g., for materials or inspections)
These should be tagged separately from productive hours to ensure clarity in reporting and costing.

✅ Final Thoughts: Build a Culture of Accountability
By making timesheet capture simple, consistent, and insightful, construction firms can:

Improve cost control
Boost productivity
Enhance transparency
Make better decisions on staffing and project planning
Whether you're managing a site team or office staff, the right tools and processes can make timesheet tracking a strategic asset—not just a payroll chore.

Organisation Profile:
123-Works is your one-stop-shop for HR related matters - Expenses, Timesheets, Leave management all in once place both on web and with our free App. The best thing about 123-works though is it's expandable so you can add additional features for project management, contracting and subcontract management plus facilities management (FM).